• Act as the main point of contact between the CEO and internal/external stakeholders
• Screen, manage, and prioritize phone calls, emails, and correspondence
• Handle requests and inquiries efficiently and professionally
• Meet and greet visitors at all levels of seniority
• Organize, attend, and prepare the CEO for meetings; take minutes and follow up on action points when required
• Manage the CEO’s diary, schedule meetings, and coordinate appointments
• Arrange complex business and private travel itineraries
• Draft correspondence, reports, presentations, and executive briefs
• Maintain filing systems and office documentation
• Source and order stationery and office equipment
• Support ad-hoc executive and project-related tasks

• Bachelor’s degree or equivalent (Finance or related field preferred)
• Minimum 2 years of experience as a Personal Assistant or Executive Assistant
• Fluent written and spoken Azerbaijani, Russian, English and Turkish
• Highly organized, detail-oriented, and proactive
• Ability to work under pressure with minimal supervision
• High level of integrity and discretion in handling confidential information
• Strong project management and communication skills
• Ability to multitask and prioritize effectively
• Excellent interpersonal, problem-solving, and decision-making skills
• Advanced proficiency in Microsoft Office programs

Availability & Travel Requirements 

• We are seeking a female candidate who is highly flexible and available for frequent international business travel, including 1–2 weeks abroad for trainings and executive meetings.
• This role is best suited for someone who can comfortably adapt to an intensive executive schedule and extended travel periods when required.