• The Administrative Assistant / Project Administrator will provide comprehensive administrative and document control support to the Project Manager and project team. The role is responsible for managing project documentation in compliance with company document control standards, coordinating daily administrative activities, and ensuring smooth office operations.

Key Responssibilities

• Report to the Project Manager and provide day-to-day administrative support.
• Manage, register, distribute, track, and archive project documentation in accordance with company document control procedures.
• Edit, format, and quality-check documents including reports, correspondence, presentations (where applicable), and project deliverables.
• Coordinate document reviews, approvals, and version control with internal teams and external stakeholders.
• Maintain document registers, transmittal logs, and electronic filing systems.
• Assist the Project Manager with daily administrative tasks such as meeting arrangements, calendars, travel coordination, lunch and transportation logistics.
• Handle office supply procurement, inventory tracking, and coordination with company procurement teams where applicable.
• Support onboarding of new team members (workspace setup, system access coordination, documentation).
• Maintain confidentiality of project and company information at all times.
• Provide general office support including correspondence management, scanning, copying, and filing.
• Coordinate with finance or procurement teams on invoices, and purchase requests when required and where applicable.
• Support audits and reviews by ensuring accurate and complete documentation records.
• Perform other administrative duties as required to support efficient office and project operations.

• Proven experience in an administrative, project administration, or document control role.
• Decent understanding of document control processes and quality standards.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English (advanced level).
• Fluent in Azerbaijani
• Strong organizational and time-management skills with attention to detail.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.
• Strong interpersonal skills with the ability to work effectively with cross-functional and multi-cultural teams.
• Proactive, solution-oriented attitude and willingness to support business needs as they arise.

Soft Skills

• Excellent communication and coordination skills
• Strong attention to detail and accuracy
• Reliability and accountability
• Flexibility and adaptability
• Team-oriented mindset with a service-focused approach
• Ability to handle confidential and sensitive information

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