• Serve as the first point of contact for the CEO’s office, welcoming guests and visitors in a professional manner;
• Manage incoming calls, emails, and correspondence; redirect inquiries appropriately;
• Coordinate the CEO’s meeting room schedules and assist with meeting arrangements;
• Support the CEO’s office with administrative and organizational tasks;
• Ensure proper office workflow, document handling, and filing systems;
• Manage office supplies, stationery, and equipment; liaise with vendors when necessary;
• Maintain high standards of office presentation and reception area organization;
• Coordinate with internal departments to support executive office needs;
• Assist with preparation of basic documents, reports, and presentations;
• Support office events, executive visits, and internal meetings when required.

• Bachelor’s degree or equivalent (Business Administration or related field preferred);
• Minimum 3 years of experience as a Receptionist, Office Manager, or Administrative Assistant;
• Excellent verbal and written communication skills in Azerbaijani, Russian, and English;
• Strong organizational and time-management skills;
• Confident, professional appearance and communication style;
• Ability to handle multiple tasks and work in a fast-paced environment;
• High level of discretion and confidentiality;
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Personal Attributes:

• Polite, service-oriented, and proactive attitude;
• Strong interpersonal and communication skills;
• Detail-oriented and reliable;
• Ability to remain calm and professional under pressure.

How to Apply:

If you are interested in this opportunity and believe you are a good fit, please send your CV to the e-mail address in the Apply for job button.

Email subject: Reception / Office Manager – CEO Office

Please note that only shortlisted candidates will be contacted.