Logistics Assistant

Workplace: Nargiz Mall Head Office

Work schedule: 5-days 40 hours a week

Reports to: Logistics Manager

Key Responsibilities:

• Review, verify and reconcile shipping and logistics documents to ensure accuracy and completeness.
• Assist with the preparation and processing of required paperwork and documentation.
• Prepare, proofread, and edit documents, official correspondence, and reports for the Logistics Department.
• Maintain and update databases, prepare reports, and organize electronic spreadsheets.
• Enter data from multiple sources into Excel spreadsheets and verify the accuracy of data entries and calculations.
• Maintain and organize the electronic filing system for logistics and administrative documentation.
• Upload import declarations, certificates, and other relevant documents to the Inditex online platform.
• Prepare official letters addressed to government authorities, including Customs, the Ministry of Health, the Ministry of Economy, and other relevant institutions.
• Provide administrative and operational support to the Logistics Manager.
• Assist with reviewing financial documents related to logistics operations, calculating expenses, and preparing financial reports.
  
  

Requirements:
     Bachelor’s degree required.

• Good command of Microsoft Excel, including formulas, functions, spreadsheets, and data management.
• Proficiency in Microsoft Word and other Microsoft Office applications.
• Knowledge of Azerbaijani, Russian, and English.
• Familiarity with Adobe Photoshop and other graphic design software is an advantage.
• Basic knowledge of finance and accounting principles, expense calculations, invoices, and payment documentation.
• Ability to analyze financial data, verify calculations, and work with reports.
• Strong attention to detail, accuracy, and organizational skills.
• Good time management skills and the ability to handle multiple tasks simultaneously.
• Ability to work independently and collaboratively as part of a team.