Bakı,
Azərbaycan
25.06.2025 22:58
-
25.07.2025 12:00
İş haqqında məlumat
- Handle all the administrative tasks in the office, which includes correspondence, distribution, conference/interview set up, scheduling of meetings, etc.;
- Have knowledge of ADA and Azerbaijan regulations for the correct organization of teaching
- Manage assigned projects, send necessary information and reminders;
- Help to organize various events and meetings related to the school including: Arranging room and other necessary logistics for meetings and social events organized by the school;Creating agendas, taking notes when asked and producing meeting minutes;
- Manage arrangements relating to Adjunct and Full-time faculty recruitment presided by the Dean including: Developing and maintaining database of the details of faculty offers; Organizing interviews with candidates and Selection Committees; Preparing Job Offer letters and cooperating with other relevant departments for completing recruitment process. Support new faculty in the onboarding process.
- Implement administrative tasks before every semester including:
- Arranging meetings with program directors to prepare course offerings;
- Ordering course materials including books with the consultation of the faculty;
- Maintain file cabinets and ensure up to date record keeping;
- Complete different departmental forms (annual budget for procurement, purchase request form, equipment utilization sheet);
- Coordinate both received and delivered official letters related to the school including recommendation letters for students;
- Welcome guests of the Dean and School;
- Other duties assigned by the Dean.
Tələblər
- Bachelor's Degree is required;
- Minimum 1-2 years administrative assistant experience or equivalent;
- Detail oriented as well as highly motivated, willing to take ownership of certain assigned tasks and complete them under tight deadlines;
- High level of proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint and Outlook, is essential;
- Excellent written and verbal communication skills;
- Excellent knowledge of English, Azerbaijani languages;
- Good interpersonal skills with the ability to build partnerships and to work with all levels of employees and management;
- Ability to maintain a high level of confidentiality;
- Flexibility, agility, empathy, diligence, precision and organized thinking are expected personal qualities.
